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Below are helpful tips for presenting at the AGIC Education & Training Symposium.

Before the conference:

  • Register for the conference. All speakers must be registered and are responsible for paying conference registration fees.
  • Presentations are not sales pitches or advertisements. It's fine to show how you used a particular product for a project, but your presentation should not come across as a sales pitch or advertisement for a particular product or company.
  • This year all rooms will be equipped with both a video projector and a laptop. The laptops will be configured with Windows 10, Office 2016, ArcGIS 10.4, Internet Explorer, and Chrome. They will be connected to the hotel's Wi-Fi. If you need any special accommodations for your presentation, please be sure to This email address is being protected from spambots. You need JavaScript enabled to view it..  
  • If you plan on doing a live demo, it is highly advisable to have a backup PowerPoint with screenshots, just in case. The conference rooms are all equipped with the hotel's Wi-Fi. In the past this has not been much of an issue, but we advise you to be prepared in case it is.
  • If you need hotel accommodations, be sure to reserve your room early as the conference hotel fills quickly.
  • Have your presentation ready and any handouts you may need printed up prior to the conference.
  • Practice, practice, practice! Rehearse your presentation. It's a good idea to video yourself rehearsing so that you can see how you are doing and make adjustments accordingly.
  • If you are preparing a PowerPoint, use the notes feature to provide the details of your talk (script) and consider using Presenter View during your presentation. The notes feature is also very beneficial to providing context for your presentation when it is distributed afterwards in the conference proceedings.

At the conference:

  • All presentations will be on one computer, in order to quickly transition between speakers. Please follow instructions in the email you will receive upon acceptance of your abstract or contact us at This email address is being protected from spambots. You need JavaScript enabled to view it. with questions.
  • Arrive at your designated room at least 10 minutes prior to the start of your session to confirm that your presentation has been saved to the laptop and meet your moderator.
  • There will be a moderator assigned to each presentation session (except hands-on workshops).  Be sure to let your moderator know if you have any special needs.
  • If you are teaching a Hands-On Workshop - you will have a room monitor to assist with seating registered attendees. The computer lab is limited to 18 computers and attendees must be pre-registered to attend your workshop. Your room monitor will check in people as they arrive. Any seats still vacant 5 minutes after you start your workshop will be given to those who did not get a reserved spot and are on the waiting list. 

During your presentation:

  • Your moderator will introduce you using the bio that you provided with your abstract submission. (except for workshop instructors and Lightning Round talks)
  • Be time-aware.  Your moderator will let you know when you have 5 minutes left in your session.  You will be given 25 minutes, which includes time for questions.  If you run short on time, let the audience know that you can take questions after the full session is completed (after the last presenter in the session is done).
  • When asked a question, repeat it before you answer so that everyone in the audience can hear what was asked.   

After the conference:

  • If you brought handouts or other materials to your presentation that were not provided before-hand, please provide us copies so that they can be included in the conference proceedings. Submitting a PowerPoint with your presentation script included in the notes section for each slide is extremely helpful for attendees. You may also choose to submit a script or separate narrative/report of your presentation.

Resources for Your Presentation:

Don't let PowerPoint be the death of your presentation.  Give an engaging and memorable presentation by preparing early and following some simple guidelines.  Here are some helpful links to help you give a powerful presentation:

"People who know what they're talking about don't need PowerPoint." - Steve Jobs